PF Registration

WHAT IS EPF?

The Employee Provident Fund or PF is a retirement saving scheme provided by the government for all salaried employees in India, on which fixed interest is regularly paid.
The Employee Provident Fund is a perquisite given by the employer to their employees over and above their basic remuneration.

WHY GET EPF ONLINE REGISTRATION FOR EMPLOYER?

PF Registration is mandatory for all the organizations that have 20 or more employees. Such organizations are required to contribute a fixed amount towards Employee Provident Fund out of employee salary and wages.
If an employer fails to get EPF employer registration, or indulges in false representation of facts to avoid PF payment, he shall be liable for a penalty of INR 5,000/-.

WHAT IS THE PF NUMBER FORMAT?

PF number looks like this:- MH/BAN/0001011/000/0000110. Here are the components in the PF number format:-
PF Number Format
MH: These are 1st 2 characters representing Regional Office code (e.g. MH for Maharashtra)
BAN: Next 3 characters denote code of Regional Office / Sub-regional Office [e.g. BAN for Bandra (Mumbai-I) EPF office]
0001011: Next 7 digits depict EPF employer registration code
000: Successive 3 digits tell the extension assigned to the employer (if it’s 000 then extension is blank).
0000110: Final 7 digits denote exact EPF account number of the employee

WHEN IS PF REGISTRATION FOR EMPLOYER MANDATORY?

PF registration for Employer is compulsory if:-
He owns a factory having 20 or more people, or
Any other organization / foundation with 20 or more employees or
The class of such organizations whom the Central Government may, by notice would specify for compulsory EPF employer registration.

WHAT DETAILS DO I NEED TO GIVE FOR PF REGISTRATION?

Employers need to furnish the following details to get PF registration.
Name & address of your company
Head office & branch details
Date of company incorporation
Total employee strength
Type of business activity
Nature of business.
Director/partners’ details
Employee’s Basic details
Employees’ salary details
Bank account details of the company
PAN card

What do we mean by UAN number?

Universal Account Number (UAN) refers to the unique 12 digit number allotted to the employee. UAN Number records employee pf deposited amount and other relevant information which shall continue throughout the employment period and after retirement also. The same can be obtained only through employer EPF registration code.

Who applies for UAN number registration?

The Employer can generate the employee’s UAN. In the event of change of employment, the previous PF UAN number registration shall be linked to the next employer. Employee needs not to get a fresh EPF UAN registration.

What is PF return filing procedure?

Each & Every establishment having employer EPF registration needs to file regular monthly returns on 25th of every month and one annual return before the 25th of April every year.

What is the due date for payment of PF by employer?

The due date for payment of PF by employer having EPF registration is 15th of every month.

Penalty for delay in PF payment by employer:

Delay in payment of PF by employer having PF registration will attract penalty as follows: